Rules Article I - Meetings Section I a) Meetings will be held on the second and fourth Thursdays for each month with the exception of holidays. b) All meetings will begin promptly at 7:30 am and will last approximately one and one-half hour. c) Officers will meet separately on an as needed basis but in no event no less than once a quarter. d) Members will be limited to no more than 30. Article II - Membership duties Section I a) Members will be required, at least once a year, to give a ten minute presentation concerning their business at a regularly scheduled meeting. b) Representatives may replace current members for a total of three (3) meetings per year and this will not be counted as an absence. c) Members shall give out a minimum of two (2) leads per quarter. Article III - Termination for Membership Section I The grounds for dismissal, with final determination being made by the Governing Committee, will be as follows: a) Absence of three (3) consecutive meetings b) Nonpayment of dues by first meeting of following month after dues are due (with written notice of same) c) Missing five (5)total meetings per year Article IV - Amendment Section I This document may be amended at any regular meeting of the Exchange by a majority vote of the members present (prior notice of this presentation shall be given to the members) Article V - Officers' Duties The officers of this organization shall consist of four (4) people, as follows: chairman membership chairman program chairman/secretary treasurer Section I The chairman shall: a) Preside at all meetings of this organization and the Governing Committee b) Appoint special committees when necessary c) Act as liaison between this organization and the Chamber d)Have the tie breaker vote in the event of a tie e)Perform other duties as may be assigned by the organization f) Coordinate the work of the officers and committees g) Obtain a line item accounting and compilation for the income and expenditures of the Exchange from the Executive Director on a quarterly basis. Section II The program chairman/secretary shall: a)Provide the Chamber with the minutes and attendance of each meeting b) Schedule the ten (10) minute presentations for each meeting c) Be the keeper for the records and prepare all organizational documents d) Contact the meeting place to verify accommodations e) Handle anything the chairman delegates f) Perform duties of the office of chairman in his or her absence at the regular meetings Section III The membership chairman shall: a)Keep the lead box and business card file b) Keep track of the leads for the organization c)Maintain the membership list and keep records of applications on file d) Be the contact person for all prospective members and coordinate visits to the meetings e)Create and distribute visitor packets to prospective members and membership packets to all new members f)Handle promotional items for distribution g) Perform such other duties as may be delegated h) Receive monies for the organization in the absence of the treasurer Section IV The treasurer shall: a)Receive all monies of the organization and deposit them in a timely manner with the Chamber for use exclusively by the Exchange b)Keep an accurate record of receipts and expenditures c)Submit a statement to chairman on a quarterly basis with beginning and ending balances d) Expend only monies for those items approved by the Governing Committee e) Approve all expenditures prior to payment by the Chamber Section V a)With prior notice, a vacancy occuri9ng in any office shall be filled for the un expired term by a person elected by a majority vote of the remaining members. b)In any event, no person shall serve more than two (2) consecutive elected terms in the same office. Article VI - Administrative Fee The Exchange shall be credited for 50% of the group's financial participation in the Golf Outing hole sponsorship. Expo booth sponsorship, Business After Hours sponsorship and other like activities up to a maximum of the total administrative fee per year. Back To Top